Recruiting Setup

1. Add: Opens the Add Advertising Source page in order to add in a new source including the name and any notes that should be stored with the advertising source.
2. Search Filters: Narrows the list results based on the advertising source name or the current status it resides in.
3. Advertising Source: Lists the name of the advertising source. Clicking on the hyperlinked name in this list opens an existing Advertising Source – Info page to make any edits needed to the name or the notes stored with the advertising source.
4. Deactivate: Changes the advertising source into a deactivated status. Use the Status filter in order to view deactivated advertising sources.

1. Basic Info: The settings within this section will include the following options:
   • Terms & Conditions: The terms selected in this field will be displayed to the Candidate before they can submit a job application through the Career Portal. To add or update existing terms and conditions, navigate to Company → Settings → Employees → Career Portal → Terms and Conditions.
   • Check this if you would like to show all steps in the application process to the candidate: With this option enabled, each step that is set up within Job Postings will be displayed to the Candidate through the Career Portal after they have submitted an application. If this setting is not enabled, individual steps can be set as visible to the Candidate when configuring the Recruiting Steps Library.
   • Only allow one active job application per candidate: With this option enabled, a Candidate will only be able to have one active job application at a time. Before they can submit another job application through the Career Portal, their current open Job Posting will need to be closed by the recruiter in Striven.
   • Allow candidates to send messages to recruiters: With this option enabled, Candidates logged into the Career Portal will be able to initiate a message thread with recruiters related to a specific Job Posting they have applied to. The recruiter assigned to the Job Posting will automatically be set as the To for the message, taking the need for the Candidate to know who to send the message to. If this option is not enabled, the Candidate will only be able to reply to message threads that were initiated by the recruiter.
2. Application Submission Info: The settings within this section will include the following options:
   • Send emails when an application is submitted: If this option is enabled, the recruiter selected in the Recruiting Email Recipient field will receive an email notification each time a Candidate applies to a Job Posting. Recruiters assigned to specific Job Postings will also receive an email notification when applications are submitted.
   • Recruiting Email Recipient: The recruiter selected in this field will have their email address used for automated emails sent to Candidates during the recruiting process. If the Send emails when an application is submitted option is enabled, this Employee will also receive emails for each application submitted through the Career Portal.
   • Content for Application Submission Message: The content entered here will be displayed to the Candidate once they have submitted a job application through the Career Portal. For example, the content entered here can be used to add additional context on next steps or a generalized Thank You page.
3. IFrame Embed Code: The settings within this section will include the following options:
   • Header Title: Once the IFrame Code has been entered on your website or other external source, this header title will be displayed as the hyperlink that allows the Candidates to access the Career Portal and apply to Job Postings by your company.
   • IFrame Code: This IFrame Code can be used to add to your website or other external source to list the available Job Postings that your company currently has. Clicking on Job Postings listed within this IFrame Code will then allow the Candidate to access the Career Portal in order to submit their application.
4. Content in Career Portal: The settings within this section will include the following options:
   • Content for Career Portal Landing Page: The content entered here will be displayed to the Candidate when they access the Career Portal Dashboard.
   • Content for Career Portal Footer: The content entered here will be displayed when logged into the Career Portal as the footer of each page.
   • Content for Career Portal Denied Access: Upon denying a Candidate access to the Career Portal, they will be greeted with the content configured here.

1. Add: Opens the Add Document Type page in order to add in a new type including the name and any notes that should be stored with the Document Type.
2. Search Filters: Narrows the list results based on the Document Type name or the current status it resides in.
3. Name: Lists the name of the Document Type. Clicking on the hyperlinked name in this list opens an existing Document Type – Info page to make any edits needed to the name or the notes stored with the Document Type.
4. Description: The description stored with the Document Type will be visible to the Candidate and recruiter when the recruiting step is being completed. This can be used to give more context into what is being requested such as examples or more information.
5. Deactivate: Changes the Document Type into a deactivated status. Use the Status filter in order to view deactivated Document Types.

1. Add: Opens the Add Application Result page in order to add in a new result.
2. Search Filters: Narrows the list results based on the current status the Application Result resides in.
3. Result: Lists the name of the Application Result. Clicking on the hyperlinked name in this list opens an existing Application Result – Info page to make any edits needed to the Application Result.
4. Deny Access to Portal: Indicates that the Application Result has been configured to deny the Candidate Access to the Career Portal after they have received this result for their application.
5. Send Email: Indicates that the Application Result has been configured to send an email to the Candidate once they have received this result for their application.
6. Deactivate: Changes the Application Result into a deactivated status. Use the Status filter in order to view deactivated Application Results.

1. Result: The name that will appear when selecting the result when closing a job application for a Candidate.
2. Deny Access to the Portal: Automatically denies the Candidate access to the Portal once they receive this result when their application is closed.
3. Send Email: Will send an email to the Candidate if they receive this result for their application when it is closed.
   • Subject: The text that appears here will appear as the email subject line that the Candidate will receive.
   • Body: The text that appears here will be the body content that will be in the email the Candidate receives.

1. Add: Opens the Add Recruiting Step page in order to add in a new step to the Recruiting Step Library.
2. Search Filters: Narrows the list results based on the step name, the current status it resides in, or the type of step it is configured as.
3. Rearrange: Moves the order in which the steps will appear when selecting them while configuring a Job Posting.
4. Name: Lists the name of the Recruiting Step. Clicking on the hyperlinked name in this list opens an existing Recruiting Step – Info page to make any edits needed to the step.
5. Type: Indicates whether the Recruiting Step has been configured to be a Manual, Email, or Candidate to Upload Document type of step.
6. Deactivate: Changes the Recruiting Step into a deactivated status. Use the Status filter in order to view deactivated steps.

1. Name: The name added for the Recruiting Step will appear to the recruiter when processing applications in the Application Queue and to the Candidate if the step has been marked as Visible on Career Portal.
2. Description: The description added for the Recruiting Step will be available for the recruiter to view when processing applications in the Application Queue. If the step has been marked as Visible on Career Portal they will also be able to view the description when viewing steps for their submitted application.
3. Visible on Career Portal: Allows the Candidate to see this step when viewing the Application Step Status page for a submitted application in the Career Portal.
4. Type: Recruiting Step Types include Email, Manual, and Candidate To Upload Document. This section is detailing how an Email Type step can be configured.
5. Email Type: Options for an Email Type step can include either Email Candidate or Send Survey / Quiz / Assessment / Form. Each option gives the ability to write an email that will be sent to the Candidate with merge fields to customize the content. Choosing the Send Survey / Quiz / Assessment / Form option will allow feedback to be selected and included in the email as a merge field link.
6. Make this step automatic: Making a step automatic will remove the need for the recruiter to go to the Application Queue and process the step. Instead, this step will automatically initiate once the previous step has been completed.
7. Email Subject/Body/Attachment: With an Email Type step, the email can be configured which will be sent to the Candidate. A subject line, the body content of the email, and any attachments to include with the email can be customized for the specific step.

1. Name: The name added for the Recruiting Step will appear to the recruiter when processing applications in the Application Queue and to the Candidate if the step has been marked as Visible on Career Portal.
2. Description: The description added for the Recruiting Step will be available for the recruiter to view when processing applications in the Application Queue. If the step has been marked as Visible on Career Portal they will also be able to view the description when viewing steps for their submitted application.
3. Visible on Career Portal: Allows the Candidate to see this step when viewing the Application Step Status page for a submitted application in the Career Portal.
4. Type: Recruiting Step Types include Email, Manual, and Candidate To Upload Document. This section is detailing how a Manual Type step can be configured.

1. Name: The name added for the Recruiting Step will appear to the recruiter when processing applications in the Application Queue and to the Candidate if the step has been marked as Visible on Career Portal.
2. Description: The description added for the Recruiting Step will be available for the recruiter to view when processing applications in the Application Queue. If the step has been marked as Visible on Career Portal they will also be able to view the description when viewing steps for their submitted application.
3. Visible on Career Portal: Allows the Candidate to see this step when viewing the Application Step Status page for a submitted application in the Career Portal. If this type of step is visible to the Candidate, they will have the ability to upload the needed documents from the Application Step Status page in the Career Portal.
4. Type: Recruiting Step Types include Email, Manual, and Candidate To Upload Document. This section is detailing how a Candidate to Upload Document step can be configured.
5. Enter notes when manually completing this step: With this option enabled, when a recruiter completes this step through the Application Queue, they will have the ability to enter additional notes regarding the documents they uploaded on behalf of the Candidate.
6. Manage document types: Allows for specific Document Types to be selected in order to be included in this step. Once Document Types are selected, they can be moved up or down in the listed order using the rearrange icon. Each Document Type selected also has the option to make it a Required document or not.

1. Add: Opens the Add Terms & Conditions page in order to add in new terms.
2. Search Filters: Narrows the list results based on the categories selected on the Terms and Conditions and the current status it resides in.
3. Name: Lists the name of the Terms and Conditions. Clicking on the hyperlinked name in this list opens an existing Terms and Conditions – Info page to make any edits needed to the terms.
4. Category: Terms and Conditions can be set up for Sales Orders, Surveys/Quizzes/Assessments/Forms, Purchase Orders, Recruiting, or Public Forms. To be able to select the Terms and Conditions on the Recruiting Settings page, make sure the Recruiting option is selected in the Category section.
5. Deactivate: Changes the Terms and Conditions into a deactivated status. Use the Status filter in order to view deactivated terms.

1. Posting Title: The title of the position you are advertising to be filled.
2. By Invitation Only: This option makes the posting available by invitation only and will not be selectable when logged into the Career Portal. Once a post has been created, the Actions menu can be used to Share Posting which provides a direct link for Candidates to apply for the position.
3. Description: Here you can write a description of the Job Posting and let applicants know expectations and duties. Using the Advanced Editor option allows for more formatting options when adding in the description content.
4. Job Type/Category: The Job Type field will indicate whether the position is Full-Time, Part-Time, Temporary, Contract, Internship, or Commission. The Job Category field indicates the industry the position is included in.
5. Education Level/Years of Experience: Indicates to the Candidate what type of education level is required to achieve the position and how many years of previous experience is recommended.
6. Company: By default, the Company name listed on the Job Postings will be the Company name that is set with your Striven system. If you are advertising for a different company, this field can be overridden with a different Company name.
7. Add an end date for this posting: Sets a specific date when the Job Posting will no longer be available for hire. If an end date is added to a Job Posting, it will be removed from the available jobs listed on the Career Portal for Candidates to apply to.
8. Assigned to: Here you can associate one or multiple Employees to be assigned to the Job Posting. These Employees will be responsible for processing applicants through the Application Queue.
9. Locations: Company Locations where the posting will be located. This lets applicants know where they can expect to be working.
10. Salary Info: Indicates either a flat salary rate or gives the option to include a salary range that the position will be hired for. If the Candidate is allowed to view this salary information, checking the Show salary on Career Portal option will make it visible to the Candidate when applying for the position. Any additional salary details can be added to the Other Salary Info field.
11. Requirements: This section will include the following Requirement options for the Candidate when filling out an application for the Job Posting:
    • Ask if candidate has been convicted of a crime: Based on State laws, you can choose to ask this question before the Candidate submits their application for the Job Posting.
    • Skip filling out Education / Experience / References when submitting application: Enabling this option will remove the option for the Candidate to fill out their Education, Experience, and References when completing their Candidate Profile though the Career Portal.
    • The candidate must fill out the following sections: Enable the following options if the Candidate should be required to include this information in their Candidate Profile: Education, References, Resume, Experience, Address, or Desired Annual Salary.

1. Add Step: Adds a Recruiting Step to the Job Posting to be processed during the application process.
2. Rearrange: Moves the order in which the Recruiting Steps should be completed for the Job Posting.
3. Step: Lists the name of the Recruiting Step. Clicking on the hyperlinked name in this list opens the existing Recruiting Step Info dialog window to make any edits needed. When making changes to the step through a Job Posting, the option will be given once saved to save the step as a copy or to save the step for all existing Job Postings where this step is included in.
4. Type: Indicates what type of Recruiting Step is set such as Email, Manual, or Candidate to Upload Document.
5. Deactivate: Removes the Recruiting Step and will no longer be part of the application process for the Job Posting.

Select Existing Steps: With this option selected, a list of Recruiting Steps that have been saved with the Recruiting Step Library will be displayed at the bottom of the dialog window. Once the steps that should be included in the Job Posting have been chosen, clicking the Select button will add them to the Job Posting.

Select From Existing Posting: With this option selected, you will be able to select a different Job Posting with their included Recruiting Steps. The Recruiting Steps for the existing posting can be selected or de-selected in order to include them in the Job Posting being configured. Once the steps that should be included in the Job Posting have been chosen, clicking the Select button will add them to the Job Posting.

Create New Step: With this option selected, once you click the Select button, you will be able to configure a new Recruiting Step without leaving the Job Posting.

Create Copy From Existing Step: With this option selected, you will be able to choose an existing Recruiting Step and make a copy in order to make slight changes. Once you have the step that you would like to make a copy selected within the Select a step to copy and edit field, click the Select button in order to make the necessary changes.