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Does Your Business Have The Best Job Management Software System?

For growing businesses, choosing the right job management software system is a crucial step in the maturation process. Job or Project management software systems handle a wide range of tasks for businesses, so the right software can drastically improve the overall efficiency of a business. But what makes a great job management software system? Let’s explore what features to look for in elite business management software.

What Is a Job Management Software System?

Job Management

Before outlining the specifics of what makes a great job management software system, let’s define the term first. Job management systems are a way to focus and organize a growing business.

They accomplish this goal by centralizing data in one location and by helping users prioritize tasks. After tasks are prioritized and assigned, this type of software acts as a streamlined tool for scheduling and meeting deadlines. Job management software systems can also offer estimates and quotes, track purchase orders, help track and hire applicants, and provide templates for common business documents, such as invoices and marketing emails. Job management software systems can accomplish a lot for growing businesses. But what makes something the best software out there? Let’s dive in.

Features of the Best Job Management Software System

As I mentioned previously, job management software centralizes and secures your business’s data. However, managing data is not the only thing a job management software system can accomplish.

A job management software system is also capable of handling document management, offering price quotes and estimates, scheduling, and managing time sheets.

job management software

Additionally, a growing business is going to want a job management software system that is frequently updated and improved upon. As Nishant Nair from Forbes points out, “Software should be agile enough to work according to business processes.” Frequent updates will keep your job management software system running properly and effectively, avoiding future headaches.

Usability Is Important 

It’s great if a job management system can do everything that it advertises, but none of these capabilities matter if the user interface of the software is clunky and complicated. So, what makes the usability of a job management software elite? Like almost all other types of software and technology, a great system is partially defined by how easy it is to use. If the system is too complicated for the average person to get their head around, it can’t be used to its fullest potential. 

Customer Service Makes All The Difference

Another major component of what makes a great job management system is the quality of its customer support. There are always bound to be a few hiccups along the way when implementing a new software system.

business culture communication cartoon among three people

That’s why the best job management software system is accompanied by excellent customer service to help growing businesses when they need it.

Because at the end of the day, no one wants to deal with what The New York Times calls “Tech Support Rage”. Instead of dealing with a company that is “aware of the torture they are putting you through,” with poor help, automated messages, and being put on hold indefinitely, look for a job management software system that comes with a helpful and present customer support team that works with customers one on one to solve their most pressing issues.

five customer service people providing outstanding software support

What Is A Fair Cost For A Job Management System?

There isn’t an exact price range that can be given when looking for the best job management software system. Ultimately, it comes down to finding the best fit for your company at a price you can afford and that works best within the framework of your business.

However, here is one useful tip to consider when shopping around: look for a job management software system that is all-inclusive.

job management software system

Some job management software systems are modular, meaning you only pay for certain modules that perform certain functions. Initially, this may sound appealing, since no one wants to pay for functions that they don’t use, but in the long run, this kind of system can be more of a hassle than a profitable investment.

As your business grows, it also grows increasingly likely that your business will end up needing to purchase many additional modules. This can get pricey and technically complicated. At the end of the day, it typically ends up costing more than if your company bought an all-in-one software that comes preloaded with every feature at an affordable, flat cost.

Although a growing business might not be able to afford the expense of a larger job management software system used by Fortune 500 companies, there are other options that exist at a more reasonable price well within a small business budget. In the end, your business will still save on costs because you’ll have one software that accomplishes the same job that multiple software systems perform.

The Takeaway

In the end, the best job management software system will come down to the needs of your growing business. It’s important to keep in mind that not all job management software systems are created equal and that the best job management systems will be flexible to your needs and offer comprehensive, creative solutions to all of the pressing challenges that your business faces.

What The Right Job Management Software Can Bring To Your Business

Some growing businesses find themselves asking the question, “Do we need job management software?” After all, job management software (aka project management software) involves practically every department of a business. From sales and scheduling to inventory and finance to purchasing and customer service, and on and on.

For historically blue-collar service trades such as plumbing, electrical, HVAC, house painting, pool & spa, glaziers, hearth & chimney, landscape management, solar, locksmithing, and roofing—really every business-to-consumer (B2C) company working primarily with homeowners—job management software helps a business keep track of every job, even jobs of enormous complexity that rely on dozens of highly-skilled craftspeople. The right job management software system is indispensable for field service businesses in every trades industry.

project management software for the trades industry

Job management software helps improve the overall business operations of a company and allows employees to complete a variety of tasks with better accuracy, efficiency, and accountability. From job assignment and scheduling to compiling and analyzing data, to managing budgets and orders, job management software allows businesses to work better. Without taking advantage of the benefits that this kind of software has to offer, growing businesses may see an impediment in their business’s long-term development. By utilizing job management software, a growing company can make the most efficient use of its resources.

Job Management Systems in Workflow Management

So, from a job software perspective: what is a job? Simply put, every job or project is made up of a collection of individual tasks that must be performed by a particular person at a certain time. A major benefit of job management software is the ability to effectively assign tasks while also keeping track of task completion and scheduling. The best job management software assists in matching the most suitable person to a task by matching the skills of employees with assignments that benefit the most from those skill sets.

According to Forbes, one of the top three reasons employees quit their jobs is because they didn’t feel valued by the company. But there is a solution to this dilemma—when you build job roles that clearly define responsibilities and focus on employee skills, they will feel valued.”

Job management systems help with the hiring process to ensure that the best candidates are being presented to employers for any new positions. Job management systems can offer insight into employee performance so that companies can recognize valuable members of their teams.

Additionally, job management software tracks work completion and manages employee and sub-contractor timesheets, and sends pertinent info and reminders through notifications, ensuring that tasks get done on time. Tasks are able to be easily completed with the ready made templates that a job management software system provides. With a coherent document-sharing interface built in, job management software is essential for any project.

Job Management and Data Integrity

Job management software is useful for not only analyzing individual employee performance, but it helps businesses better understand the overall data sets and analytics of a growing business. For a growing business, this is excellent news.

job management software system

An estimated 80% of an analyst’s time is spent solely on discovering and preparing new data, which is an inefficient use of time.

Job management software keeps track of data and even utilizes past data to improve future projects, which will lead to reduced spending, faster decisions, and the ability to quickly adjust projects to new data.

When a business is hoping to expand, these efficiencies play an even bigger role. A growing business means more data to keep track of, and job management software is the ideal way to keep track of all of that data because it keeps the data centralized and easily accessible to everyone that needs it. A company doesn’t have to go through multiple software systems to get all of the data it needs, it can always access the most up-to-date data in real-time.

An added feature to data control that job management software helps accomplish is security and threat prevention, protecting your company by reducing the risk of cyber attacks, of which 43% happen to small businesses.

43% of  cyberattacks happen to small businesses

Job Management Software and Finance

Job management software also helps businesses from a financial perspective. Job management systems can calculate quotes and estimates, as well as track purchase orders, allocate costs, and keep bills up to date. Additionally, they can offer insight into overall productivity, equipment efficiency, and transportation costs. In essence, job management software takes care of budgeting for a company, so there is less to worry about between managing orders, overhead costs, unexpected payments, and any other budgeting concerns.

small business accounting software

In addition to that, quality job management software lets you provide outstanding, five-star customer relations. By centralizing information, keeping in contact with customers, and receiving feedback from happy homeowners, job management software keeps customers in the loop and, through automatical email and texting, alerts them to any notification that they need to see. In both the short- and long-term, a single software platform that manages all of a business’s processes decreases the overall spending on technology. Since the right job management software oversees a variety of components of your business there is less need for multiple software applications to accomplish the same tasks.


The biggest advantage that job management software provides growing businesses is the ability to manage operations more efficiently and effectively. Job management systems allow companies to make better decisions about their overall business operations and do so in real-time, without the need for wading through separate software. Job management software is essential for any growing business, improving workflow, managing data, and keeping track of job costing, finances, or any number of things a business needs to track, either day-to-day or long-term.