September 2019 - Striven

What Most Businesses Get Wrong About Company Culture

Every business wants a great company culture. It’s something that can’t be manufactured, faked, or copied. It has to come organically— and not just from the people at the top. 

Bad Company Culture

Company culture is made up of values and beliefs that every employee who contributes to your business shares. A strong expression of your company’s beliefs doesn’t just help you attract future employees; it gives candidates an immediate sense of whether they’ll be a good fit. 

Looking at it the other way, lack of company culture can create toxic environments, leading people away from your business. 

Your business culture shouldn’t just be easily seen when someone walks through the door. It should radiate on social media, on your website, in your emails, and anywhere else you have a presence. 

But how often does that happen, really? It’s rare. And for a reason that everyone knows, but few acknowledge:

Company culture is meant to be celebrated, not enforced.

We all understand how important our values are, both on a macro level and with daily operations. But too often we spend time worrying that people aren’t practicing what they preach. So we subconsciously enforce, reminding teams what the party line is without engaging in honest conversations. 

It’s habitual. But there are ways to break the habit while turning belief statements into feelings that resonate with every single employee. Here are a few ways to do it:

1. Collaborate On Company Beliefs

Have honest conversations with your employees about what they value in work and in life. Keep the focus away from your company. Instead, allow people to dig deep into asking themselves the kinds of questions they rarely ask of themselves on their morning commutes.

erp company culture representation

A great way to do this: search for the “why.” Why do we get up every day? Why did we choose this type of work? Why are we looking forward to the future?

“If you are lucky enough to be someone’s employer, then you have a moral obligation to make sure people do look forward to coming to work in the morning.”John Mackey, Whole Foods Market

If you’re hesitant to ask these questions, it’s a sure sign that your workplace culture isn’t as strong as you’d like it to be. For that reason alone, you need to ask those questions. When you do, you’ll build stronger teams and bonds between people. 

When just a few people create company values, you’ll naturally feel like you’re enforcing them because you didn’t get buy-in from your employees. People will think: “okay, this is how I’m supposed to feel.” 

The more all employees can participate in the process, the more proud they’ll be to express shared purpose— because it actually includes them.

2. Turn Belief Into Action

Once you’ve established the shared values and beliefs that comprise your company culture, turn them into action. Ask yourself: what does this belief look like

For example, if it’s important for your company to be a part of your local community, think about how to express that. Set up volunteer days to get your employees working for a local organization or community initiative. Not only is it great for team building, it shows people what being part of a community actually means. 

There are other ways to do it, too. Hold meet-and-greets, host events, and let other people from your local community into your office. Communities and neighbors have the ability to support each other; give people a chance to experience it first-hand.

Now consider extending that belief: when your company responds to emails, speaks with customers, or sends out updates, how can they communicate a sense of community?

No matter what your company’s shared beliefs are, you need ways to express them in daily work. When that happens, people turn from just having beliefs to living them.

3. Emphasize Employee Talents

Chances are, someone at your company is a great visual artist. Someone else is a great storyteller. Someone else is a great musician.

Give your employees the opportunity to express your company culture in creative ways. Again, don’t enforce this— just build it into the architecture of your business.

Happy work culture

A great way to do this is to nominate a belief advocate on a rotating basis. Give that person full creative control over how they want to express the belief(s). Doing this makes people feel ownership of the values that comprise your company culture. Each person will be able to express a value that no other person can. 

You’ll also show your employees that their creative talents are appreciated. Those talents may have absolutely nothing to do with their daily work. But they could have a lot to do with the people behind that work. Never forget: company culture is about people, and really not much else.

Conclusion

You could read another blog with statistics about how important company culture is… as if that would convince you. Those stats miss the point entirely: great company culture is a feeling, a state of mind, and (at best) a creative expression.

Company culture is less about getting your employees “on board.” It’s much more about finding honest, open, and shared ways to inspire and support beliefs. With a little thought and planning, you can create a better workplace environment and nurture the heart of what makes businesses run best.

6 Ways Task Management Can Increase Business Efficiency

According to Capterra, “97% of organizations believe project management is critical to business performance and organizational success.” With companies searching for new ways to complete more tasks more efficiently, many are turning to various software applications to help them try and do it all.

If your business is trying to juggle several projects at once without letting anything fall through the cracks, don’t worry. There are solutions out there to help you manage all of your business tasks and projects effortlessly.

One of those solutions is a ERP based task management system.

What is Task Management?

Juggling Project Management

According to ProjectManager, task management “involves a process by which you follow a task through its lifecycle, from planning to testing, tracking to reporting.”

A task management software can help you follow these tasks through every phase, ensuring that they are completed fully and on-time– or earlier. A task tracking software is a great way for you to get an overview of all of your tasks and ensure that they are being completed at the highest level.

Now that we have a clear picture of what a task management system is, what specific features of the system can help you streamline business practices? How can these features help you decrease wasted time in your company and increase business efficiency? Here are 6 of our favorite features of task management software:

1. Everything in One Place

Using a task management system, you can manage all of your tasks from one, centralized location. By having all of your tasks on one platform, you can better oversee both your individual tasks, as well as tasks that members of your team are working on.

2. Team Tasks

Speaking of team tasks, when using team task management software, collaboration becomes a whole lot easier. Using a task management software, you can view what task each member of your team is currently working on, what tasks they’ve completed, and what tasks they’ve failed to submit on time.

This is a great way for you to stay up-to-date on the current status of your project and allows for transparency between every member of your team.

3. Determine Task Priority

sticky note about erp task management

Another feature of task tracking software is the ability to prioritize tasks. Using task management software, you can determine what tasks have the highest priority and what tasks have the least priority. This is a great way for you to compartmentalize tasks and put your attention and focus on the most important tasks first.

4. Task Reports

Once tasks are completed, learn how you and your team can improve! Using a task management system, you can generate task efficiency reports

These reports are a great way for you to learn how you and your employees respond to tasks. Reports can give you insight on your response rate and your task resolution rate, which you can narrow down by date and employee. This is a great way for you to get a clear view on how your team responds to tasks, and how your business can complete tasks with more efficiency.

5. Create Deadline Alerts

If your business is hit with several tasks at once, it can be hard to keep track of them all. With all of these tasks in your business pipeline, it is inevitable that some deadlines will be missed due to lack of task management.

Using your task management software, you can set deadline alerts on tasks so that you and your employees are aware of upcoming due dates. With this task tracking software, you and your team can help ensure that no task deadlines get missed again.

6. On-Time-Task Tracking

erp software task management

With a task management system in place, you can track how much time each task takes to complete. This is useful information because when you go to plan a similar task in the future, you will have a better idea of how much time to allocate to that specific task.

In addition, knowing how much time is spent on a task also allows you to increase employee productivity

For example, if one employee can complete a certain task at both a high level and in a short amount of time, wouldn’t you want them to complete all similar tasks to that one in the future? Using a task tracking software allows you to see how long each employee spends on tasks, allowing you to set them up with tasks that have them working at peak productivity.

Conclusion

When a business is growing, so is its daily workload. As your company expands, you’ll be tasked with finding new ways to manage and ensure all tasks and projects are completed both on time and at a high level.

Task Management

This is where a task tracking software can help. But not all products are the same. How can you know you’re choosing the best task management software for your business?

Start with figuring out what you want your software to help you achieve. After implementing a task management software, you are your team should be able to monitor and complete tasks with more efficiency. You should be able to prioritize tasks, create deadline alerts, and ultimately streamline your task process in order to create (and sustain) a more efficient and successful business.

The Best Features Hiding in ERP Software

When consumers are considering a company to do business with, they’re looking for a personal experience. Customers want to feel that a company values them as more than just a one-time sale– and they are willing to pay extra for it.  According to Forbes, “86% of buyers will pay more for a better customer experience.”

So knowing that a personalized experience largely motivates buyers, what can you do to improve your customer service experience? How can you increase the personalization in your business in order to persuade consumers to do business with you?

Start by investing in ERP software. An ERP system is a great way to gather information about both your current and potential customers. This information can later be used to influence your marketing campaigns and sales strategies.

But let’s think about how we can take this information one step further. How can you use this customer data to further tailor their experience? 

How can you create an experience that will make customers choose you, every time?

ERP Software 101

If you haven’t invested in an ERP software yet, let’s start at the beginning– what kind of information can you expect to gather on current and potential clients by investing in one?

Using an ERP system, you can collect basic consumer information like name, email address, and telephone number. In addition, you can also customize your system to collect more specific data like location, social media information, and past buying behaviors and communications with your company.

This information is essential for crafting your future marketing and sales efforts. Knowing the unique details of your current and potential customers can allow you to create a personalized customer experience.

You Have Customer Data- Now What?

person looking at all in one business management software

Now that you are equipped with all of the personal data about your current and potential customers (thanks to your ERP software), where do you go from here? 

Here are three ways you can use the data gathered by your ERP system to create a stellar customer experience:

Personalize Your Messaging

When you get a marketing email that reads “Dear valued customer,” how likely are you to read on? Most people get that far and immediately move the message to the trash bin. 

What if you get an email with your name in the introduction? Are you more inclined to continue reading? According to Oberlo, “emails with personalized subject lines generate 50% higher open rates” than those without. 

Using the information gathered by your CRM software, personalize your communications! By taking the extra step to customize your marketing efforts, your customers will feel you appreciate them and their business.

Know Your Customer’s Preferences

Let’s say you own a restaurant. A customer comes in and alerts your waitress that she has a severe peanut allergy. What should you do with this information? 

Add it to your ERP system. 

When a customer alerts you of a preference that would enhance their customer experience, like a dietary restriction, it should be your first instinct to add that information to your ERP software. 

By keeping a record of what your customers are looking for from their experience, you show that you place value on their customer service experience. 

According to Everage, “77% of consumers have chosen, recommended, or paid more for a brand that provides a personalized service or experience.” So by investing in your customer experience management, you are creating an experience that consumers will continue to want.

Follow Up With Customers When It Counts

Customer Relationship

Your CRM software helps you to keep track of all of your current and potential customer information—  put it to good use! Find creative ways to reach out to your customers to encourage them to do repeat business. 

Consider sending personalized messages to your customers on their birthday or for the holidays, which can include promotions or discounts. This is a great way to stay in touch with your customer base and provide them a personalized customer service experience.

Conclusion

According to an Iperceptions infographic on the importance of the customer experience, “76% of customers say they expect companies to understand their needs and expectations.”

Now more than ever, consumers want to know they are doing business with a company that has taken the time to get to know them. They want to know that the investment they have in a business is mutual. 

This is where your ERP system comes into play. 

By taking the time to gather your current and potential customer data, you can work to create a custom customer experience that will keep consumers coming back to your business.

4 Unique Insights from the Small Biz Ahead Podcast for Growth

If you’re a small business owner, everyday begins with a new set of decisions to make. Choices about finances, software implementation, and employee management are ones that if you make incorrectly, can have serious consequences for your company. 

So where are small business owners supposed to go for advice on making these kinds of choices? One of the best resources we’ve found for answers on everything “small business” is the “Small Biz Ahead” podcast, presented by The Hartford (@TheHartford). 

Hosted by small business expert Gene Marks (@genemarks) and Elizabeth Larkin, this podcast focuses on answering questions about the tough choices that small business owners are faced with every day. 

Here are four big takeaways from our favorite episodes of the “Small Biz Ahead” podcast:

CRM software benefits more than just sales departments

Episode 23: Does Your Small Business Need a Customer Relationship Management System?

crm software on erp software

In this episode, Gene and Elizabeth go in-depth on the benefits of Customer Relationship Management software for small businesses. They discuss what CRM is, what it does, and why a CRM is a “must-have” for any small business.

Additionally, Gene and Elizabeth discuss how CRM software will positively affect your employees’ performances and what to do if some of your employees are resisting the change to CRM software.

If you have any questions about CRM and how it can improve your business practices, listen to this episode. Gene and Elizabeth clearly explain the benefits of CRM software and go through multiple examples of how CRM can be used to positively impact your business.

Successful business owners aren’t always successful managers

Episode 69: How Do I Become a More Effective Communicator?

small business meeting about erp software

One of the traits of a great small business owner is being an effective communicator. So what if you have the business skills needed to run your company, but you lack the ability to communicate effectively to your employees? How can you improve on how you convey information to your team? 

In this episode, Gene and Elizabeth break down the difference between being a strong business owner and a strong business manager. They discuss the importance of being transparent with your employees and how admitting your mistakes and showing your weaknesses to your employees will foster better workplace communication. They stress the importance of being “real” with your employees.

This episode is great for anyone looking to become a more effective leader in their small business. Gene and Elizabeth give real tips on how to improve your current communication style and how effective communication can make the difference for your small business.

Learn from the mistakes of failed businesses

Episode 103: Why Do So Many Small Businesses Fail?

small business erp sign

One of the best ways you can prepare your small business for success is by looking at other small businesses that failed. By studying the choices that ultimately led their business to close, you can learn what mistakes to avoid. 

In this episode, Gene and Elizabeth explore 7 common reasons why small businesses fail. They discuss topics like the importance of the right timing, deciding whether there is a need in the market for your product, and how a lack of planning can put your business on the wrong path.

Often, studying what doesn’t work is just as important as studying what does work. This episode does just that. By exploring some of the most common reasons small businesses fail, this episode gives small business owners a roadmap of what to avoid– in order to lead them to success.

 

Experience and skills can be taught– character is what counts

Episode 161: How Do You Hire the Best Employees for Your Small Business?

small business erp

Hiring employees is one of the most important decisions a small business owner can make. In this episode, Gene and special guest Kathy Bromage (Chief Marketing and Communications Officer, The Hartford) discuss what to look for in potential employees during the hiring process. 

They review tips for how to handle the interview process, ways to uncover an interviewee’s true intentions for pursuing your company, and how employers can adapt to employee demands. 

They also touch on the importance of references and how to carefully review an interviewee’s social media presence. They teach you, as the small business owner, what to look for when interviewing candidates for a position within your company.

This episode gives small business owners an overview of what to look for when hiring new employees. It gives you advice on how to assess a prospect’s character and intentions, how to prioritize character over experience, and ultimately what are the key characteristics to look for when choosing someone to join your business. 

Conclusion

The “Small Biz Ahead” podcast is a must-listen for any small business owner. If you’re looking to improve any part of your company, you’ll find practical advice and answers throughout this podcast.

Using insight and real examples from the business world, Gene and Elizabeth answer some of the most common questions among small business owners. This podcast is the “How To” Guide for everything small business.

The Top Myths About ERP Software, Busted

Discussion about SaaS among business leaders, consultants, vendors, and tech writers is a healthy practice. It helps drive innovation and informs best practices. But it also creates a lot of noise. And where ERP software is concerned, there’s plenty of discussion (and noise) out there. 

Myths VS Facts

Due to the growing number of ERP solutions, especially as they increasingly serve the needs of SMBs, it no longer makes sense to draw broad conclusions about them. 

But the myths still exist. So we revisited some of the most prominent misconceptions about ERP software to see why they shouldn’t carry the weight that they used to.

Here are our top 5 ERP myths (busted, for your convenience).

ERP Software Systems Cost Too Much

Plenty of single-service software providers will tell you that the cost of an ERP system is too high to justify adoption. When they do, they’ll point to some of the largest products on the market, whose adopting companies have thousands of users. The price tag for a solution like that may reflect the needs of extremely large enterprise companies.

But ERP has changed. It’s not just for enterprises anymore: SMBs can use cloud enterprise software to manage the same processes on a smaller scale than the types (and complexities) of business it was originally built for.

Save Money

Price tag aside, the Aberdeen Group reports that “owners of SMBs prefer using ERP systems instead of standalone solutions because it can reduce operation costs by 11%.”

The proliferation of cloud software has resulted in many ERP software systems, all with different pricing models. Many of them are suited for small to midsize businesses. And cloud solutions are even more affordable. According to an article in CFO, cloud ERP systems are cheaper than on-premise solutions by 30% on average.

It’s worth looking around at the pricing of different ERP solutions. You’ll probably be surprised at the affordability.

ERP Software is Too Complicated

It makes sense that software as dynamic and feature-heavy as ERP seems like it could be too complicated for an SMB. However, that perception is the result of looking at an all-in-one solution and comparing it to a single-service product.

If you’re a small-to-midsize business owner, here’s a great way to test how complicated ERP software is: forget about ERP for a moment. Now, tally up all of the software products you use. 

Each product— whether you’re using it to manage accounting, sales, customers, inventory, projects, employees, or documents— has its own interface with its own characteristics. It would be impossible, for example, to train all employees on multiple software products at the same time. 

More importantly, those separate software applications don’t natively connect. Each one produces a different data set. That means you’re either doing a lot of file exporting/importing, manual entry, or you’re using integrations that don’t always work after a software update.

Now let’s get back to ERP software. With ERP, you get one system to manage all of your business processes. In fact, the Aberdeen Group reports that ERP Software has helped small business owners to standardize back-office processes by 77%.

No matter what core features you use, the look and feel are the same. The ticketing system is the same. The document sharing hub and work calendar are the same. 

And because that standardization exists, you can train every single employee on ERP software at the same time. Cloud ERP even allows you to train your remote workers in real-time.

ERP Software Can’t Be Customized

erp software

The idea that ERP software can’t be customized comes from the outdated perception that ERP systems lock your company into doing things to fit the software, not the other way around.

Today’s cloud ERP software is much more agile. Not only can processes be customized, the best products out there even offer complimentary customization services

Customization, by nature, should be handled on a case-by-case basis. A conversation with a software vendor will reveal how flexible the product will be. 

Make sure that, when you see a software demo, you’re proactive enough to explain the ways you’d like to do things. Your software advisor should be able to configure the system to reflect your needs. If they can’t, it’s probably time to look elsewhere.

Vendors approach customization differently— and some are more limited than others. It’s worth noting, too, that plenty of single-solution software products can also be limited in their customizable options. Ultimately, it’s up to you to match your desired level of customization to what the product offers.

ERP Software Doesn’t Offer Enough Support

Every software vendor makes a decision about what methods and levels of support they want to provide. And while easy access to support resources is crucial for great customer experiences, support is only ever as good as the people on the team.

If you want support service that answers the phone, email, or chat immediately, you’ll need to choose a vendor who prioritizes responsiveness. 

Responsive support is not the priority of all software vendors. But some understand the true value of helping customers achieve their business goals. Great support is more than a practice— it’s a philosophy. 

If you’re unsure about the type of support you’ll get with an ERP software, hear what other customers have to say about it. If people are complaining about any product’s support, chances are that you’ll know. Visit their social media channels and you’ll be able to see their reputation for customer support very quickly.

ERP Software Negatively Impacts Productivity

erp software calendar

A 2016 report from the Aberdeen Group found that small businesses experienced a 36% reduction in the time it takes to make decisions because of ERP software.

There are plenty of good reasons for that. Among them, ERP software reports on company-wide data. Because cloud ERP is fully integrated, it doesn’t have to pull from multiple data sources. Instead, it is the data source. 

Couple that with the efficiency that comes from having a standardized back office, and you begin to realize that ERP software significantly increases productivity.

Because it connects your entire company, ERP offers productivity tools that are unmatched by any one or multi-function software on the market. 

Productivity shouldn’t be compartmentalized; companies benefit when all employees, in all divisions, can be more productive.

Conclusion

There are plenty of myths about ERP software out there. And some of them have been well-earned. As with any software product that has shifted to a more agile, cloud-based model, ERP systems have had some growing up to do.

And grow up they have. What was once meant only for true enterprise companies is now possible for businesses of all sizes. ERP solutions aren’t just viable options for SMBs— they’re increasingly essential to businesses who want to see value in both process and company culture.

6 (Extremely Effective) Ways You Can Increase Sales

Ask any business owner about their top concerns and you’re bound to hear it– more sales. Sales give a company the financial means to continue growing. According to HubSpot, “75% of companies say closing more deals is their top sales priority.” 

CRM

So how can you increase sales and support your team in the process? 

Invest in a CRM software system.

Multiple studies have proven the benefits of having a CRM system in place at your company. According to Capterra, “47% [of CRM users] said their CRM had significantly improved their customer retention rates and customer satisfaction rates.” 

But those kinds of results don’t happen by accident. It takes leveraging the information given to you by your CRM software, and putting that information to work, in order to increase sales.

What is CRM Software?

A Customer Relationship Management System (CRM) is a business management tool that can help you keep track of all of your company relationships. This could be relationships with both your existing customers and your prospective customers.

CRM Software  Built for Increased Sales

When used to its fullest extent, a CRM system can help you maintain or improve customer loyalty and simplify sales procedures. 

Here are 6 ways to increase your company’s sales with CRM software:

Capture Quality Leads

One of the best ways to increase sales for your business is to capture quality leads. Capturing leads is a no-brainer for any business, but the quality of those leads can play a major factor in whether the sale ultimately goes through. Thus, if you always use great-quality images, you will notice an improvement in your lead generation and marketing.

By implementing a CRM software system, you can use tools such as form integration on your website to capture a prospect’s information. Once that information is in your CRM system, your sales team can access customer data with ease.

Arming your sales team with this information before they follow-up with the prospect gives them the best chance to make the sale.

Target and Sell to Specific Customers

Once you’ve used your CRM system to collect information from potential customers, it’s time to put that data to good use! With your CRM software, you can sort your customers by parameters like demographics, stage of sale, or location, and then target your sales efforts using that information. 

By having the ability to sort and qualify your leads, you can enhance your marketing and sales strategies, thus creating a likelihood that your business will increase sales.

Streamline Your Sales Process

crm software using an erp

When you reduce the number of steps in your sales process, you increase the efficiency and accountability of your sales team. A CRM system can help you do just that. When you have CRM software in place, you can easily keep track of your sales team’s progress, as well as monitor all of your customers through every step of the sales process. 

Monitoring this information closely helps you identify which practices work (and don’t work) for your sales team– and make the necessary changes to improve sales.

Reduce Admin Tasks and Boost Productivity

How much of the workday do members of your sales team spend manually inputting sales data into spreadsheets? Wouldn’t their time and efforts be better spent working towards making sales? With a CRM system, that’s what they can do. 

All of your customer and sales data entry can be automated in your CRM. This not only decreases the possibility of mistakes that comes with manual data entry, but also gives your sales team more time to focus on creating opportunities to increase sales.

Keep Customers Coming Back

According to Small Business Trends, “It costs 5% more to acquire a new customer than it does to keep a current one.” 

It literally pays to invest in customer retention. 

By having a centralized storage hub for all of your existing customer data, you can figure out the best ways to market and sell to those customers. 

For example, if you know a customer purchases the same product every three months, reach out to them early and try to upsell them on an additional service. By showing your customers that you are invested in their past, present, and future experiences with your company, they will feel more inclined to stay (and continue buying) from you.

Get Accurate Sales Reporting

In order to make improvements to your company’s sales tactics, you first need to know what your current company sales landscape looks like. By having a CRM software system in place, you can easily generate customer reports using any parameters that you define. These reports can help you better assess what is (and is not) working for your company and what changes to make in order to improve sales.

Conclusion

crm software on erp system

Implementing a Customer Relationship Management system at your company is a great way to streamline several of your business practices. 

Storing all of your customer (and potential customer) data in one location gives your entire organization access to this vital information. If used to its fullest potential, the data provided from your CRM software can enhance customer relationships, increase company productivity, and ultimately, improve sales for your business.